Today Data has the potential to build market leaders out of pure information. It is essential to every business be it the core ones like financial services, health services, and other public services. Organizations need access to the right data, available at the right time, and in a viable condition for analysis and taking informed decisions. Data Management for Healthcare is no exception and needs exceptional data management at all times.
The importance of data management is now widely recognized by organizations due to the rise of data warehousing, master data management, new technologies, and the explosion of data volumes. To maximize the value of data assets, organizations need to follow certain disciplines, processes, and practices. A solid data management strategy and a modern data management system are essential for every company, regardless of size or industry. The core pillars of Data Management can be summarized as:
- Data Architecture – what you build or buy to capture, store, and deliver data, and how the data is organized, shared, and provisioned.
- Data Governance – how you define, control, and make collaborative decisions about shared data.
- Data Quality – how you define, evaluate, and improve the condition of data such as completeness, accuracy, timeliness, etc.
effective data management in Healthcare is essential to improve operations and outcomes. It involves combining people, processes, technology, and data within a system built on transparency and compliance. In this way, it built human trust in the data while ensuring the data is used properly. To achieve this, healthcare organizations need to explore each aspect of the core pillars of data management such as:
Data Architecture for Healthcare
Data architecture forms the foundation of an effective data ecosystem and Data management for healthcare organizations. It encompasses the strategies and systems that organizations build or procure to capture, store, and deliver data. In healthcare, data capture entails collecting patient information, diagnoses, treatments, and more. Electronic health record (EHR) systems and surveys facilitate this process.
Data architecture ensures integration, standardized formats, and compliance with HIPAA (The Health Insurance Portability and Accountability Act). It involves selecting secure storage solutions like databases and cloud storage, addressing backup, recovery, and data governance. Efficient data delivery is achieved through APIs, enabling smooth exchange among healthcare systems.
Organized data is crucial for analysis, reporting, and decision-making. Data architecture establishes standardized frameworks, such as data models and schemas, for structuring health-related information. It also enables secure and efficient data sharing among hospitals, clinics, research institutions, and public health agencies. Superior Data architecture is key to great Data Management for healthcare organizations. This also prevents data breaches which are happening way too much these days, especially in the healthcare sector.
Data Governance for Healthcare
Data governance refers to the framework and processes in place to define, control, and make collaborative decisions about shared data within an organization. In the health sector, data governance plays a crucial role in maintaining the accuracy, confidentiality, and availability of healthcare data while enabling effective data sharing and decision-making.
Defining data involves establishing clear definitions, standards, and metadata for the different types of data collected and managed while maintaining HIPAA compliance. For example, data governance may define standard codes for medical conditions, procedures, medications, and other healthcare terminologies to ensure consistency across different systems and facilitate interoperability.
Data governance focuses on implementing controls to ensure data quality, integrity, security, and compliance with regulatory requirements such as HIPAA. This includes defining data validation rules, data cleansing processes, and data quality metrics to monitor and maintain the accuracy and reliability of healthcare data. It also involves access controls, encryption, and data loss prevention tools to protect patient health information (PHI).
Data governance committees or groups, comprising representatives from various departments, healthcare providers, and researchers, collaborate to define standards, resolve issues, and make decisions on data sharing, consent management, and access rights while ensuring GDPR (General Data Protection Regulation) compliance. This collaborative approach ensures diverse perspectives are considered, promoting transparency and data-driven decision-making in policies and procedures.
Data Quality for Healthcare
Data Quality, when addressed, can enable healthcare organizations to enhance the reliability of patient records, support accurate diagnoses and evidence-based treatments, and ultimately improve the overall quality of healthcare delivery. Defining data involves ensuring that all essential data fields in a patient’s electronic health record (EHR) are accurately and comprehensively filled.
This includes personal information, medical history, allergies, and medication records. It involves verifying up to date recorded values, measurements, and observations in the EHR or research dataset are error-free and truly reflect the patient’s health condition or research findings.
Evaluating accuracy entails comparing manually recorded values with actual test results and identifying discrepancies. Analyzing the time lag between patient encounters or tests and the corresponding data entry helps identify delays and assess timeliness.
To improve data quality, organizations can implement strategies such as providing data entry guidelines and training to healthcare professionals to ensure consistent and complete data entry. Implementing automated data validation rules in the EHR system helps identify errors and reduce manual entry mistakes.
Streamlining data capture processes through electronic interfaces or integrations with diagnostic equipment enables real-time data entry and reduces delays in updating patient records.
As many companies are embracing cultural transformation to effectively manage data, implement advanced technologies, and prioritize staff education, ScikiQ is playing a vital role in achieving the milestones crucial for success.